Privacy Policy

Effective Date: 22/10/2025

Seek Re Tech Ltd t/a spacebly is committed to respecting and safeguarding your privacy. This Privacy Policy sets out how we collect, use, and protect your personal information when you access and use our website,www.spacebly.com.

By using this website, you agree to the terms outlined in this policy.

1. Who We Are

Seek Re Tech Ltd t/a spacebly ("We", "us", or "our") is the data controller for personal data collected through our platform.

Registered Address: 20 Wenlock Road, London, England, N1 7GU
Company Number: 16637534
Email: privacy@spacebly.com

2. Information We May Collect

We may collect and process the following categories of personal data:

Identity Data: Full name, job title, email address, and telephone number.
Verification and Supporting Documents: Including, but not limited to, passport, driving licence, utility bills, National Insurance number, Companies House documents, and any additional documentation you choose to provide to us.
Account Data: Login credentials, saved properties, preferences, and listing activity.
Property Data: Information related to properties you upload or enquire about.
Usage Data: Technical data including IP address, browser type, device details, pages visited, and interactions on our website.
Marketing Preferences: Your opt-in status for updates, offers, and relevant communications.

We will only collect data necessary for specified and lawful purposes. We do not collect any special category (sensitive) personal data unless explicitly required and lawfully justified.

3. How We Use Your Personal Data

We may use your personal data for the following purposes:

To create and manage your account or property listings.
To facilitate direct communication between landlords and tenants.
To verify your identity and submit documentation.
To respond to your enquiries or customer service requests.
To provide relevant search results and match users with listings.
To send updates, newsletters, or promotional communications (if opted in).
To enhance website performance, reliability, and user experience.
To comply with legal and regulatory obligations.

We do not sell your personal data to third parties.

4. Legal Basis for Processing

In line with the UK General Data Protection Regulation (UK GDPR), our legal bases for processing include:

Contractual necessity – e.g. to deliver services when you register, list a property, or make an enquiry.
Consent – e.g. for optional marketing communications (which may be withdrawn at any time).
Legitimate interest – e.g. to ensure security, improve platform functionality, and support business growth.
Legal obligation – where processing is required by UK law or applicable regulation.

5. Data Sharing

We may share your personal data with:

Service providers and subcontractors assisting us in platform delivery (e.g. hosting, IT support, analytics tools).
Platform users, such as landlords or prospective tenants, when you initiate or respond to an enquiry.
Regulatory authorities, law enforcement, or legal advisers, where required or authorised by law.

All third parties are subject to appropriate contractual safeguards, including obligations of confidentiality and data protection.

6. Data Security and Storage

All personal data is securely stored on servers located within the United Kingdom or European Economic Area (EEA).
We apply appropriate technical and organisational measures to protect against unauthorised access, disclosure, alteration, or destruction.

Only authorised employees, contractors, and partners with a legitimate need have access to your data.

7. Data Retention

We retain your data only for as long as is necessary to fulfil the purpose for which it was collected, or to comply with legal, regulatory, or contractual obligations.
When data is no longer required, it will be securely deleted or anonymised in accordance with our retention policies.

8. Your Rights

Under the UK GDPR, you have the following rights:

To access the personal data we hold about you.
To rectify any inaccurate or incomplete information.
To request erasure of your data ("right to be forgotten").
To restrict or object to specific processing activities.
To withdraw consent where processing is based on it.
To lodge a complaint with the Information Commissioner's Office (ICO).

To exercise any of the above rights, please contact us at:

Postal Address: Seek Re Tech Ltd t/a spacebly, 20 Wenlock Road, London, England, N1 7GU