Choosing a workspace

What should an operations manager track during an office search?

Asked by the spacebly teamspacebly team· 4 Nov 2026

Ops teams usually carry the detail of a move. This is a simple tracker to work from.

1 answer

1. spacebly teamspacebly team4 Nov 2026

   Keep one brief and one shortlist that everyone works from. The operations manager page on spacebly suggests starting with four things: headcount, location, must haves and deadline.

   For each office, track the same details:
   All in cost per desk, including service charge, utilities and amenities.
   What's included and what isn't.
   Minimum term, break clauses and notice period.
   Deposit and when it's returned.
   Dilapidations when you leave.
   Move in date.

   Share the shortlist with finance or legal as an Office Report by spacebly. It's a web page built from your shortlist folder, with its own link.

   Remember who signs. You sign directly with the operator, so keep every agreed change in writing in your thread with them.

   More for operations teams: https://spacebly.com/for/operations-managers